Shop Stock

Shop Stock Management

Comprehensive Stock Management

Genesis Liquid offers detailed stock item management with four levels of grouping, including age restriction and multi-store support. It provides full stock visibility across the entire estate and supports multiple SKUs and barcodes per product. Manage store, regional, and estate-level pricing with ease, including seasonal adjustments, price-marked items, bundled offers, markdowns, and product images. Each item can be linked to multiple suppliers, ensuring flexibility and optimal stock control.

Advanced Pricing Flexibility

Enhanced pricing features allow for manual entry, RRP-based adjustments (+/- %Halo), and margin settings by item, group, sub-group, or supplier. A price change approval process ensures accurate and consistent pricing. Configure pricing at store, region, or estate levels.

Quick Promotions

Set up promotions quickly and easily. For example, a “3 for 2” offer on Mars Bars can be configured in just a few clicks, making promotional campaigns more efficient.

Seamless Integration

Genesis Liquid integrates smoothly with the National Lottery and Costa Coffee, enabling effortless transactions. Simply scan a game ticket or coffee barcode, and the POS will automatically apply the correct price, minimising errors and speeding up checkout times.

Shelf Edge & Product Labeling

Supports various labeling options, including A4 and roll shelf-edge labels, self-adhesive red markdown labels, and product labels, ensuring your store always looks professional and organised.

E-commerce Compatibility

Real-time integration with WooCommerce keeps your web store updated, synchronising product information effortlessly for a seamless online shopping experience.

Supplier Orders

Supplier ordering in Genesis Liquid is streamlined and flexible, offering multiple efficient options. Use the Suggested Ordering feature to automatically calculate optimal supplier orders: Genesis Liquid analyzes past sales history, daily sales rates, current stock levels, lead times, and minimum and maximum stock thresholds. You can easily adjust the suggested order to accommodate special offers or seasonal trends, such as upcoming weather events.

For added flexibility, you can also create orders manually with a quick product search or directly from the optional Handheld Terminal (HHT). Once finalized, orders can be sent electronically to supported suppliers or emailed directly from Genesis Liquid to any supplier. Additionally, orders can be printed with barcodes, allowing you to use a scanner to place orders online quickly, eliminating the need to manually search for each product.

Electronic Supplier Interfaces

Supported Suppliers

Genesis Liquid integrates seamlessly with a wide range of suppliers, including:

Nisa
Costcutter
Booker
Bestway / BestOne
Spar (C J Lang, A F Blakemore, Appleby Westward)
Londis
Budgens
Filshill

Automated Processes

Automatic Downloads: Easily manage product listings, pricing updates, and consumer promotions with automated downloads, including electronic delivery notes (EDNs).
Order Management: Send orders directly to suppliers and transmit sales data to earn additional rebates and discounts.

Smart Supplier Group Mapping

With supplier group mapping, you can align your back-office groups with supplier categories for seamless automation of new item setups. The smart mapping feature automatically categorizes new products based on existing items in the same supplier group, streamlining the setup process.

Effortless Item Addition

Add new items to the back office from anywhere—whether through orders, deliveries, stock counts, handheld terminals, or stock cards—using barcodes or supplier stock codes. Genesis Liquid even automatically adds new promotional items if they’re not already in the system.

Enhanced Supplier Support

Optimized support for supplier discounts, rebates, and surcharges simplifies the delivery process, helping you save time and reduce costs.

Deliveries & Returns

Integrated Deliveries & Returns

The integration of deliveries and returns streamlines the process, making it easier to manage and navigate.

Efficient Delivery Templates

New templates accelerate the handling of frequent deliveries from smaller suppliers, saving time and simplifying the process.

Automated Product Setup

With Supplier Product Data Download, new products are automatically added to the system with zero manual input, ensuring seamless inventory updates.

Smart Supplier Group Mapping

Supplier group mapping assigns new products to your business’s existing groups or departments, keeping your inventory organized and consistent.

Electronic Delivery Notes (EDNs)

Supplier EDNs simplify the posting of deliveries, reducing paperwork and ensuring smooth operations.

Integrated Price Adjustments & Label Production

Retail price adjustments and shelf-edge label production are integrated into the delivery workflow, making daily operations smoother and more efficient.

Quick Corrections with Un-Post Functionality

Easily correct errors with the ability to un-post, adjust, and re-post deliveries—even weeks after the original posting—ensuring accuracy and flexibility.

Seamless Accounting Integration

Interfaces with Sage, Xero, and QuickBooks, combined with a manager approval workflow, reduce daily workload and streamline financial processes.

Stock Counting

Stock Adjustments (Stock Counting)

Genesis Liquid offers three methods for stock adjustments, implemented in a step-by-step process to simplify inventory management and ensure accuracy.

Simple Stock Adjustments

Quickly handle adjustments for waste, damaged goods, or insurance claims by locating the product and entering the adjustment quantity, ideal for one-off changes.

Spot Checks and Physical Stock Counts

Effortlessly conduct spot checks and full stock counts with accuracy. Using a Handheld Terminal (HHT) and a compatible POS, Genesis Liquid captures real-time snapshots of current stock as each item is scanned, allowing accurate counts even while the store is trading. Spot checks let you count random selections of items for quick, targeted checks.

Full Physical Stock Counts

When performing a full count, specify which products (e.g., Confectionery) you plan to check. Items not counted are assumed out of stock, ensuring all products are accounted for. Once the count is complete, review results and recount specific items as needed. Real-time snapshots allow you to start and stop counts without disruption, making it easy to pick up where you left off, even if you continue counting the following day.

Catch-Up Stock Counting

Easily perform stock counts days or even weeks after an end of period, with the ability to backdate adjustments to any specific point in time. No more staying overnight for end of period counts, simply catch up at your convenience.

Real-Time POS Awareness

Genesis Liquid seamlessly integrates with supported POS solutions, providing real-time or near real-time stock data. This ensures that accurate stock levels are always available across the system.

Wireless Handheld Terminals

Combine our wireless Handheld Terminals (HHTs) with the appropriate POS solution to enable true real-time stock counting. Each time an item is scanned, the system instantly updates the stock snapshot, reflecting the most current data. Use multiple devices simultaneously to speed up the stock counting process with multiple staff members.

Un-Post Functionality

Quickly correct mistakes by un-posting a completed stock count, making changes, and re-posting, saving time and reducing errors.

Flexible Counting Options

Count stock by group, sub-group, supplier, or shelf location, and conduct random spot checks to ensure accuracy.

Promotions

Comprehensive Consumer Promotion Support

Genesis Liquid offers extensive support for a wide range of consumer promotions, including popular options like Buy One Get One Free (BOGOF), 3 for 2, 2 for 99p, and meal deals.

Easy Promotion Creation

Quickly set up a variety of promotions, from simple discounts to complex group combinations like meal deals. Just select the item, quantity, and price, and Genesis Liquid handles the rest.

Flexible Barcode Management

Specify a single barcode for an item, or automatically include all associated barcodes, ensuring that promotions apply accurately across all variations.

Automated Supplier Promotions

Easily download consumer promotions directly from your suppliers. Select the offers you want to run from a comprehensive list, apply them, and they will automatically sync with your in-store promotions and POS solution.

Promo Checker & Troubleshooter Tools

Ensure promotions work flawlessly with the Promo Checker tool, and quickly diagnose any issues using the Promo Troubleshooter. If a product is included in multiple promotions, the troubleshooter can easily identify conflicts that might cause unexpected results at the POS, helping you resolve them swiftly.

Stock Item Tracking

Track stock items effortlessly with detailed product movement available at the touch of a button. View a comprehensive history of each item’s sales, refunds, deliveries, returns, and stock adjustments over any selected period. With drill-down capabilities, you can double-click on any movement event to trace inventory discrepancies and make precise corrections.

Each transaction shows the running adjustment quantities alongside the stock holding quantity, as well as retail and cost prices, ensuring full transparency at every step.

WooCommerce Integration

Optional integration with WooCommerce empowers you to sell products both online and across multiple physical stores simultaneously. Products can be effortlessly synchronised with your webstore, complete with multiple images, detailed descriptions, stock availability, and accurate pricing.

Web orders are collected in real-time and processed through Genesis Liquid’s Sales Order Processing, allowing seamless management from order placement to dispatch. Stock levels are updated in real-time, ensuring consistent and accurate availability information across both in-store and online channels.

The webstore can be configured as a separate entity within your retail estate or treated as a remote POS within a single store. This flexibility enables reporting to show webstore sales either integrated with in-store sales or as a distinct sales channel, depending on your preference.

Shelf Edge Labels

Shelf Edge Label Printing

Shelf edge labels can be printed on a standard A4 printer or via the optional Wireless Label Printer. Choose from multiple designs in color or black & white, featuring your logo or wholesale branding such as Spar or Nisa. The system automatically tracks changes to product data, flagging items that require an updated shelf label, making label management effortless. Simply conduct daily product maintenance, then prompt Genesis Liquid to print all necessary updated labels.

Additional features include filtering products by group or sub-group to reprint labels as needed. With the optional Handheld Terminal (HHT), you can print labels on-demand from the shop floor using the wireless printer or request a label directly from the back office. When you’re ready to print, all requested labels appear in the order they were requested, simplifying label placement and saving time on the shop floor.

Transaction Journal

The Genesis Liquid Transaction Journal updates in real-time, providing a comprehensive, detailed transaction history. Easily locate transaction details with advanced filtering and search capabilities across all stores, POS systems, and webstores. Filtered transactions can be exported to Excel for in-depth analysis, and customer receipts can be reprinted as needed.

Reporting

Versatile and Efficient Reporting

Genesis Liquid offers a powerful reporting engine, with all reports previewed directly on your display. Reports can be easily directed to one or more printers, saved as PDF files, or sent via email. Additionally, reports can be exported in various formats, including Excel, Word, and CSV, providing flexibility for further analysis and sharing.

Integrated Email Client

With a built-in email client, Genesis Liquid allows you to send reports directly to multiple recipients, making it faster and easier to share critical information.

Background Processing for Seamless Operation

Reports are processed in the background, enabling you to continue working on other tasks without interruption. No need to wait around, get on with your day while reports generate seamlessly.

Scheduled Reporting

Automate your reporting with scheduled tasks that run overnight or at set intervals. For example, Daily, weekly, or monthly sales reports can be automatically generated and emailed to your preferred devices, ensuring you stay informed even when you’re off-site.

Transaction Journal

POS Communications

Communication between the back office and your POS solution is fully automated, ensuring seamless integration. Any updates or changes made in the back office are continuously transmitted to the POS system(s) in the background, without the need for manual intervention. Sales data is processed in real-time wherever supported; for systems that don’t offer real-time processing, daily sales data is automatically collected and processed as soon as it becomes available from the POS solution.

Shop Stock Overview

Genesis Liquid boasts a robust stock management module that covers every aspect, from meticulous product maintenance to seamless electronic ordering and comprehensive reporting. Leveraging optional wireless handheld terminals and label printers, it optimizes efficiency and accuracy in inventory management.

With its intuitive interface and smart features, Genesis Liquid ensures swift and user-friendly operations. Whether your business requires intricate functionality or streamlined stock management, this solution caters to your needs with ease.

One of the standout features of the stock management module is its keen margin awareness. You have the flexibility to set target margins at various group levels, empowering you to maintain profitability. The system actively monitors margins across all relevant functions and reporting, promptly flagging any deviations from your set targets.

Stock Item Maintenance

Stock item maintenance is equipped with an array of advanced features designed to streamline operations and enhance efficiency. One such feature is Stock Item Assembly, which allows for the creation of composite stock items comprised of multiple components. For instance, a Bacon & Egg Roll can be effortlessly assembled from 1 x Bread Roll, 2 Bacon Slices, and 1 Egg.

Among the multitude of other features offered by Genesis Liquid are:

Up to 4 Levels of Grouping / Departments.
Seasonal Item Management.
Age Verification for restricted products.
Service Items, such as valeting services.
Support for ‘DRS’ Deposit Return Scheme, both in Ireland & Scotland.
Centralised Stock Management across multiple stores for seamless inventory control.
Minimum and Maximum Stock Holding Levels to optimise inventory ordering.
Bin Locations for efficient stock organization, counting and reporting.
Automated Vending Machine support, for products such as Tobacco.
Management of Multiple Suppliers and designation of Preferred Suppliers for streamlined ordering.
Unlimited Barcodes and Prices per product, ensuring flexibility and adaptability to diverse retail requirements.
Creation of Product Bundles (Single Items, 3-Packs, 10-Packs, etc), with ease.
Optional Automatic Selling Price Calculation based on Recommended Retail Price (RRP), Supplier, Group / Sub Group, or Individual Item.
Markdown pricing functionality and customisable product labelling options for effective promotion and sales management.
Receive email notifications of margin alerts, enabling proactive management of pricing and profitability.

With Genesis Liquid’s comprehensive suite of features, businesses can effectively manage their stock inventory, optimize operations, and drive profitability with ease and precision.

Stock Delivery Processing

The Stock Delivery process within Genesis Liquid is meticulously crafted to streamline the task of processing deliveries, ensuring efficiency, accuracy, and productivity. Boasting a plethora of smart features, it simplifies the entire delivery workflow, making it quick and seamless.

Here are some of the standout features of the delivery process:

Delivery Templates: Streamline the process by using predefined delivery templates tailored to specific suppliers or order types.
Flexible Delivery Population: Populate deliveries effortlessly from various sources, including existing orders, supplier electronic delivery notes (EDNs), templates, manual input or via the Handheld Terminal.
Automatic Addition of New Stock Items: Seamlessly add new stock items detected from supplier EDNs, eliminating the need for manual entry.
Smart Supplier Group Mapping: Automatically assign new products to your groups for efficient organisation and management.
Optimized Keyboard Use: Utilize keyboard shortcuts and optimized layouts to expedite data entry, ensuring the fastest possible processing.
Efficient Product Searching: Quickly locate products using intuitive search functionality.
Flexible Unit Entry: Enter quantities by units or cases as per your preference.
Custom Sorting Options: Sort items to align with supplier paperwork, facilitating faster verification and checking.
Automated Exclusion of Non-Stock Items: Automatically exclude out-of-scope items from the delivery process, ensuring accuracy and consistency.
Support for Discounts, Surcharges, and Rebates: Automatically apply discounts, surcharges, and rebates.
Seamless Integration with Accounting Software: Export deliveries seamlessly to accounting software such as Sage or Xero, simplifying financial reconciliation.
Real-time Margin Monitoring: Monitor margins in real-time and adjust selling prices at the point of delivery to maintain profitability.
Margin Alert Notifications: Receive email notifications of margin alerts, enabling proactive management of pricing and profitability.

With these innovative features, the Stock Delivery process in Genesis Liquid empowers businesses to streamline operations, enhance accuracy, and drive productivity.